timeline The Workflows

From gate to approval in under ten seconds.

Here's exactly what happens when a visitor arrives, when you post a property, and when an agent picks up your lead — every flow, end to end.

Visitor Flow

The 4-Step Visitor Workflow

Optimised for speed at the gate, ergonomics for the resident, and audit-grade logging for the admin.

1

Visitor Arrives at the Gate

The guard opens PortaPolis — already logged in. Tap "Add Visitor", pick the purpose and the destination flat, done. Expected visitor? Scan their gate pass instead.

  • check_circle Quick purpose selection (Guest, Delivery, Cab, Service)
  • check_circle Delivery-company picker for the daily parcel rush
  • check_circle Pick the destination flat from a searchable list
  • check_circle Total time: under 5 seconds
2

Resident Gets a Push Notification

The residents of that flat receive a push notification instantly — visitor name, purpose, and timestamp.

  • check_circle Reaches the household, not just one phone
  • check_circle Works on iOS & Android, screen on or off
  • check_circle Guard can send a reminder if there's no response
3

One-Tap Approve or Deny

Approve or deny in one tap. The guard's console updates in real time the moment a resident responds.

  • check_circle One decision, instantly visible at the gate
  • check_circle No phone calls, no intercom
4

Guard Logs Entry & Checkout

Approved? The visitor walks in and the entry is logged. On the way out, checkout is recorded too — a complete, timestamped gate log with zero paperwork.

  • check_circle Real-time status on the guard console
  • check_circle Entry & checkout times auto-logged
  • check_circle Full today-log for every shift
Property Flow

Post → Interest → Chat → Closed.

Selling or renting your flat happens in the same app that runs your society.

1

Post Your Property

Add photos, details and price. Your free monthly posting credits cover it; a quick moderation check keeps spam out, then you're live.

  • check_circle Free monthly posting credits
  • check_circle Moderated for quality before going live
  • check_circle Edit or pause anytime
2

Interest Rolls In

Seekers browsing Explore show interest in one tap. Verified agents in your region can unlock your listing to work it professionally.

  • check_circle See every interested buyer on your listing
  • check_circle Know which agents are working it
3

Chat & Arrange Visits

Conversations happen in-app with read receipts — your phone number stays private until you decide otherwise.

  • check_circle In-app chat with every interested party
  • check_circle Block anyone, anytime
4

Close the Deal

Mark the listing sold or rented with a short closing survey. Deal fell through later? Re-list in one tap with your history preserved.

  • check_circle Closure survey with agent attribution
  • check_circle One-tap re-listing
Agent Flow

Verified in days. Closing in weeks.

how_to_reg

Apply & Verify

Apply from the app with your operating region → our team reviews → you get the verified badge and your regioned lead feed.

lock_open

Unlock Leads

Browse free → unlock the leads worth your time with credits → contact details and in-app chat open instantly.

handshake

Work & Close

Talk to owners and seekers in-app → arrange visits → close → the closure is recorded with your attribution.

How is PortaPolis This Fast?

Three architectural decisions that compound:

  • Push-first design: visitor events fan out via push notifications the instant the guard taps "Submit" — no polling, no refresh.
  • Native Kotlin Multiplatform: the same codebase ships native UI on iOS and Android. No web view, no bridge — animations run at full frame rate.
  • Society-scoped data isolation: every API call is scoped to your society server-side. Guards see only their gate, residents only their flat, admins only their society.

The result: every workflow that used to take a phone call now takes a tap.

See It Live

Book a 15-minute demo and we'll walk you through every workflow with real screens, real data, real speed.